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Archive for the ‘Time Management’ Category

How Momma Got Her Groove Back

Monday, January 3rd, 2011

Today is the first day back from winter break and I’m on fire (in a good way!). The kids had been out of school since December 22nd. The days and weeks leading up to that were filled with holiday activities and performances, so in some ways it felt as though the holidays lasted for much longer than they actually did.

I’m happy to say that I did a lot of things right this year, compared to years past. I can be a bit of a procrastinator on some things, which as we all know, can lead to lots of unnecessary stress, among other things.

This year, I put together a holiday shopping matrix in early November. I brainstormed gifts with hubby and kids and put together a gift list and budget that helped to keep things on track. It included everything from holiday outings to teacher gifts. It made every aspect of the holiday season more enjoyable. The extra preparation opened up more time in the weeks before the break to participate in activities at school and after school, something that had been a challenge at times in the past. There were fewer shopping trips and fewer spontaneous and last-minute purchases. Overall, I was left with more time and energy that I channeled into more meaningful things.

But, even with the extra preparation and the open time that it created, I found myself a bit out of sorts the past few days. Yesterday, while working side-by-side with my third grader who was finishing up a school project, I attempted to write several different pieces, purge email boxes, and tackle other things I wanted to get done. But, it just wasn’t happening. Folding laundry, on the other hand, was something I was able to conquer easily as I pondered what was amiss. It wasn’t until late in the afternoon, as we began to gear the kids up for going back to school today, that things really clicked.

I’m an introvert. A big introvert. And, as much as I love to spend time with my family, and as much as I looked forward to having them home for winter break, as much as I enjoyed the holidays, the outings and activities, I also was also missing something … my alone time. As a work-at-home mom, I’m accustomed to being the only one in the house for a chunk of the day. It’s time I need not only to work, but to have a bit of solitude as well. Not only did I miss that time, but I missed doing the activities that stimulate other parts of my brain, in addition to my heart.

Another big missing element was a regular routine. Gone were all of the usual cues to which the kids were accustomed for getting the day started, winding down at the end of the day, and everything else in between.  And, while I love and embrace opportunities to mix things up and to be spontaneous, especially during such a festive time of year, too long a stretch without consistency and structure can create a breeding ground for mischief. Over the years, I’ve really come to appreciate how valuable routines are in guiding behavior, managing expectations and demands, and in regulating the flow of the day.

So, today, as I celebrate the many success of the holiday season, I’ll also jot down a few notes on creative ways to incorporate comforting structure while also embracing opportunities for downtime and spontaneity as well, along with some alone time for me.

How about you? What were your successes this holiday season? What kinds of routines and structures helped you make the most of your winter break?

Carolyn
Work-Life Integration Coach & Consultant / Apply Within / @ApplyWithin
Chief Enterprising Mom / The Enterprising Moms / @EnterprisingMom

Taking Back My Time: Follow up to ‘The Test of Time’

Saturday, January 23rd, 2010

woman_smiling_leavesOn Sunday, January 17th, I was quoted in the Washington Post Magazine’s cover story, The Test of Time: A busy working mother tries to figure out where all her time is going by Brigid Schulte. Over the past week, I’ve been following the story, monitoring reactions and rebuttals and witnessing the discussion evolve — for the most part. And it did devolve here and there with some overly harsh judgments and commentary that just weren’t all that helpful in furthering the discussion. But that’s a different story in and of itself.

A little background
I’d talked and met with with Brigid on a couple of occasions as she worked on the piece and I identified with many of her challenges. As a working mom with three kids between 3 and 7 and a career that’s sliced three ways, on some days it feels like there’s not a moment to spare.

When she shared details of the time study in which she was engaged, with John Robinson a sociologist at the University of Maryland, who insists that moms have 30 hours of leisure time, I chuckled (hard, really hard!). According to Shulte, Robinson is widely known as the father of time-use studies in the United States codes. ‘He analyzes and makes pronouncements about how people spend their precious time on Earth’ and has made this highly contested determination about moms and leisure time.

Thirty hours?? A week?!? Initially, I just flat out dismissed it … Simply not possible. We were just a few weeks into the new school year, still adjusting to new schedules, establishing new routines and returning to a structured environment after a summer away. Time was feeling especially tight. To make up for a reduced workload while visiting with family over the summer, upon my return I jumped back into work in a way that was out of sync with how I really wanted to be spending my time. All of this left me feeling like there was barely time to eat, never mind engage in leisurely activities. Thirty hours to spare for leisure activities — not in my calendar.

But, in revisiting my own time study (more below),  it’s really all in how you define it and choose to spend it. And as I reconnected with my own definitions and choices, I found I actually quite a bit more than I realized.

My own time study
The point in time at which I connected with Brigid was pretty significant for me. Just a few weeks before, I’d gone back to my own time study (though much less rigid and formal than the one in which she participated).

In her piece, Brigid references my work last spring with a productivity expert (Terry Monaghan of Organizing for Life) where Terry asked me to document my time and I froze, not wanting to see in black and white just how little time I had. While my resistance was quite strong, once I indulged Terry and scribbled (in pencil) entries based on how I’d spent my time in the previous week. We analyzed how I had been doing things, kept what was working and reworked what wasn’t based on how I really wanted to do things … based on what was most important to me.

I’m a coach, after all, and I know that planning time based on values is key … Even a coach sometimes needs guidance returning to her roots. We created a new time map, which was initially effective. But coming off of summer break, it was no longer working so I had revisited my time map and began tracking my time more closely.

When I compared my original map from the spring, with how I was spending my time in the fall, it became shockingly clear how misaligned the investment of my time was with my values. The demands of everyday life as we headed into back-to-school season had slowly chipped away, leaving in a time-challenged state.

With my new findings top of mind, I continued to ponder the concept and explore through conversations with friends, colleagues, Brigid and others. I reconnected with what I ultimately wanted and realigned my time with what I really valued. Throughout all of this, I realized a few things …

As a mom who enjoys being really engaged, active, and some might even say wired, how I spend my ‘leisure’ time is quite different than how many of those around me choose to spend theirs. I enjoy reading a good book or article, taking a thoughtful walk or just eating ice cream in the sun. But, as I discussed with Brigid, I also really enjoy activities that others may not see as leisurely at all and might even consider ‘work,’ but to me, are fulfilling in a way that ‘leisure’ activities might be for another.

Another difference for me is that my leisure time isn’t all about me or time on my own. I count much of the time I spent with my family, especially on the weekends as ‘my’ time. While there are definitely times when a trip to the Smithsonian seems like a ton of ‘work,’ there’s a huge chunk of it that feeds my soul, that’s purely for me.

When I look at time based on my own definitions and choices, I have far more flexibility and options than I thought at the outset. Thirty hours? I haven’t tracked that closely or consistently, but I suspect it’s much closer to it than further from it.

Taking Back My Time
For me, there are three main elements that have lead to an increased sense of control over my time and fulfillment in my life:

  1. Getting clear about how a view time and how I define things like work, leisure and family time, etc.
  2. Setting boundaries with myself and others who impact my time
  3. Making conscious choices about how I spend my time based on what’s most important to me

In my next posts, I’ll say more about each of these and things I’ve done to take back my time.

I’d love to hear about your relationship with time ..

  • How much of it are you spending where you want to spend it?
  • Who or what do you feel controls how you spend it?
  • Have you done your own time study? If so, what did you find?
  • What would be most helpful to you in taking back your time?

Apply Within Expanding Offerings & Reach

Sunday, January 17th, 2010

woman_clockIn 2009 I wasn’t an active blogger in this space, though I’ve been active on my blog for The Enterprising Moms and elsewhere. The year 2009 was one that brought lots of opportunities and challenges in all areas of my life and certainly impacted how and where I spent my time. My coaching business and this blog were two places where I chose to step back a bit and embrace opportunities available to me through my other ventures and to become more actively involved with my childrens’ schools.

The Enterprising Moms, the organization I founded for women who are ‘growing businesses while growing families’ grew immensely over the past year and got lots of traction. Our membership grew greatly, much of it by word-of-mouth referrals. We began offering networking and educational programs and workshops and held our first holiday Biz-aar last year. So many new opportunities and so many firsts! A truly rewarding year!

At my son’s preschool, where I’m a part-time co-director, I was able to put skills from past work experience and that with The Enterprising Moms to work in new and creative ways. At times, especially when I realized that this work was taking up more time that I had anticipated, it was overwhelming. But, because doing this work and having an impact on this wonderful non-profit holistic pre-school was important to me, I analyzed my time and developed new ways structure things to make it workable.

One of my favorite words is evolution, ‘a process of continuous change from a lower, simpler, or worse to a higher, more complex, or better state.’

I think of my life, and everything and everyone in it as evolving and by doing so, I’ve learned to embrace the fact that what works today, tomorrow and this month, may not be what works six months from now. Committing to a path based on what I know today, does not mean I have to commit to that path forever. Change is part of the process of life.  We can hold steadfast as the world, our circumstances, or children, etc. all change around us or we can accept and embrace change and integrate how we deal with change and transitions into the  way we live our lives.

There is tremendous freedom in giving ones self permission to explore, be flexible, be creative and to adapt as life changes – to evolve. It’s through is way of thinking that I have greater sense of flow in my life and all of it’s dimensions. It’s this sense of flow that helps me to address that feeling of stuckness that sometimes shows up and it enables me to reconnect with my essence.

And it’s this sense of flow and the process of evolution that’s breathed new life and opportunities into Apply Within and this space. In 2010 I’m expanding my offerings to including consulting and coaching services. I’m excited to work with moms (and dads) in a new ways and meet them where they are and offer different approaches to helping them get to where they want to be. You can learn more about my offerings and approach on my web site. In the meantime, please subscribe to this blog, ‘Living in Choice‘ and to ‘The Enterprising Blog‘ for more insights and updates and ponder the following:

  • Where do you get stuck?
  • What gets you unstuck?
  • How do you keep the flow in your life?

Overwhelmed by Email?

Monday, June 23rd, 2008

overwhelmed.jpgMe too! Personal, professional, general interest … the volume of email is overwhelming!

As a business owner and work-at-home mom, email is one of the essential ways I stay connected. It’s not only a communication tool, but I also use it to check the pulse of various communities I’m a part of or like to follow through discussion lists, like those for coaching, parenting, business ownership, and working moms.

That said, at the end some days, it really is too much. So, I was especially interested in the series NPR ran last week on “The E-Mail Age.” It explored email in a variety of contexts — in the workplace, at home, on the go, etc. and it highlighted the impact that excessive email has had on workplace culture, family relationships, business productivity and more. Best of all, the series offers some concrete tips on how to get out from under it. Take a listen

Spring Has Sprung!

Monday, April 21st, 2008

I’m back! Winter was a very busy time for me. I’d been taking several classes over the past few months on everything from business to parenting and things are finally winding down. My brain is chocked full of lots of useful (and some not so useful) information.

Because of the number of things with which I was involved and the limited amount of time available, I had to make some choices about how to maximize my time. And so, this blog went into hibernation again for a few weeks until life settled down. And, now that things are settling, I look forward to getting back into a grove.

Spring has sprung and as the weather warms, new growth sprouts and birds start my days with a song, I look forward to a bit of new growth myself. Stay tuned!

Living In Choice: Slowing Down

Monday, March 24th, 2008

As I mentioned in an earlier post, I saw the concept of choice play out through the eyes of a toddler — Loosh, my 17-month-old son. Watching him figure out how to have all that he had stuffed into his hands and still grab something new that he wanted even more, was watching conscious choice in action.

When I found myself sick last week with my second cold in the past few weeks, I knew I had some choices to make, so I looked to Loosh as my example. Even though I wasn’t flat-out, shriveled-up-in-bed sick, I wanted to take some steps to avoid getting there.

For weeks my days and nights have been really full. I’ve been engaged in some really fun and interesting work and classes and have been making progress on some really big projects. And, new opportunities have been coming my way. But, I realized that in order to get healthy and do more, I had to let go of some things.

I started by looking at my calendar to see what could be rescheduled, post-poned or canceled. Last week I canceled two meetings and rescheduled an all-day class so that I could slow the pace a bit. I put off grocery shopping until the weekend, when family would be in town. I’d be able to use that shopping time to focus on my projects and go grocery shopping while the kids were engaged with Dad and Granddad. And, rather than stressing about when we were going to clean up the house before family arrived on Friday, I arranged to have the house cleaned.

The wonderful thing about living in choice, is that it’s empowering. With each choice I made about how to spend my time, I felt more energized about making the next choice, and the next. Because I was no longer stressed about how to fit it all in before the weekend while feeling under the weather, I was able to slow down, figure out where my attention was most needed, and focus my energy there. It was a reminder of how all of the stuff that I need to do, and need to do immediately, really doesn’t have to be done by me specifically, and it doesn’t have to be done today, this week, or maybe ever.

My cold is almost completely gone, and so is the pressure of doing it all, myself, today!

Work-life balance is not something to be achieved. It changes as life changes. What’s working today may or may not work next week. Staying flexible, adaptable and creative about how you address work-life challenges is key, as is living in choice!

Have you had to reevaluate and make some tough choices recently? How did you handle it? What was the impact?

Getting Things Done: Time Stamp

Friday, March 21st, 2008

As a business-owner mom with three little ones, time is precious. I’m constantly seeking ways to do routine things a little quicker and smarter so that I can spend my time where it really counts. I often find that tips and tricks that are effective in my work life translate to my home life with pleasing results.

One of the tips from Getting Things Done (which I’ve blogged about previously) that has really proven it’s worth to me recently is about ‘dating’ things. David Allen, the author, recommends putting a date on everything that goes into your in-box. I’ve taken it a step or two further and put a date on just about anything that I or someone else will need to refer back to. This includes notes from a meeting or conversation (pretty obvious, but I would often forget), brainstorming scribbles, to do lists, etc.

One place this has really come in handy is in the kitchen. I’ve started dating things like the package of lunch meat I just opened, the unfinished jar of pasta sauce, the bag of flour that’s still half full. I’ve added dates to the quick notes jotted on the white board, the shopping list on the bulletin board, and the bag slow-moving veggie chips in the pantry.

When I went to clean out the fridge this weekend, I spared myself the awful taste and smell tests I usually do to determine what’s still edible, or not. The whole process took a fraction of what it used to because I was quickly able to decide that the turkey meat from 2/29, had been hanging around for a little too long.

It seems like a really small thing, and it is — and that’s the point. When you add up all the small things, the amount of time and effort you save can be significant. Rather than trying to recall when something was bought, opened, or cooked and then determine whether or not it’s still good, I simply put a date on. By dating an item on the front end (when it goes in the fridge or pantry or on a list or white board), it doesn’t require extra time or thought later, when I need to decide if it stays or goes.

What’s a way that you take back your time from routine and repetitive tasks?

Living In Choice – Lessons From a Little One

Monday, March 17th, 2008

A few days ago, I was at the playground with two of my little ones. Loosh, as we often call our 17-month-old, was off exploring in the grass and wood chips. He took a little stumble, grabbed the earth with all he could and came up with two fists full of wood chips. He was clinging to them for dear life and did not want to let them go. He paraded around the playground with hands full of chunks of earth, until he came upon something he wanted to hold even more.

It was really fascinating watching him figure out what to do next. He looked at one hand and then the other and realized that they were both full. Then he looked at the new thing that he wanted and realized that something would have to go. He looked at his hands again, and then back at the flower and then made a choice. He decided to fit as many of the wood chips as he could in one hand, letting the excess fall to the ground. Then he grabbed the wilting dandelion that his sister, JoJo, was handing to him, which he proceeded to smash under his nose and in his mouth — his dramatic way of imitating sniffing. Before long, he was off to looking for the next greatest thing.

As I watched Loosh go through this process of filling his hands, discovering something else he wanted to hold and then making a choice about what his was willing to let go of and how much, I was reminded of how we, as adults, face the same choices – particularly as working parents.

What do you do when faced with a tough choice? What process do you go through when adding something new to your plate? How do you decide what to let go of in order to make room for what’s new? Do you let go, or do you just keep piling it on?

Stay tuned for an article with tips on how to make empowering choices.

Keeping Time

Sunday, January 6th, 2008

As I mentioned in my last post, I’m a little slow getting started this year…

If you’re also a little slow getting started this year and haven’t already selected your calendar for 2008, take a look at Mom’s Plan-it, by Avalanche. This family calendar uses a traditional grid and takes it a step further. Features include:

  • spaces for up to five family members, enabling you to track your family’s activities at a glance.
  • a storage pocket and two tabbed sections for contact information – really handy for spouses and sitters.
  • tons of stickers for the most popular events, like dentist and doctor appointments, games, vacations, etc.
  • And, best of all, it has a magnetic strip on the back – perfect for hanging on the fridge.

If you start your calendar year in sync with the school year, you’ll be pleased to know that it’s a seventeen-month calendar that starts in August.

I started using this calendar in 2007 and bought my 2008 version well before the end of the year (something I don’t typically do).

What’s your favorite time-keeping tool?